Case study – cost reduction

Background
Our client had used the same Print Vendor for a considerable number of years but had never re-negotiated their contract. In addition, they had never benchmarked the services offered or costs with other Print vendors in the market place. When pressure was applied on the business it was evident that a review of this contract was required.

 

Appointment
Brookstand was asked to run the process of going out to tender, contract re-negotiation and, depending on the outcome, the implementation of a new Print Vendor. The remit was to ensure the level of service was maintained and that the Print Vendors offerings as well as being price competitive, was also fit for purpose and matched the future business plans of our client.

Our Services
We worked with the client to understand what were their business requirements and put together an Invitation to Tender which defined these and how the respondents would be measured. As well as ensuring the service requirements were met, we worked with the business to ascertain the most favourable pricing structure from Vendors. .

Recommendation
We evaluated the responses and entered into a price negotiation process to ensure the optimum position for our client. We then ensured that the contract negotiations were concluded to the satisfaction of all. Finally, Brookstand ensured a project plan was in place to ensure a smooth transfer of duties with no degradation of service over the transition period.

Implementation
Brookstand applied its project management experience to deliver the project into live on time and to budget. Finally we ensured the Key Performance Indicators were measured and targets achieved.

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